Animation Studio Users Policy 2016-2017
In order to ensure that the animation studio functions as a suitable working environment for all users, the equipment and space must be managed. It is the role of technical instructors Mary Murphy (Traditional Techniques) and Libby Bass (Digital Techniques) to manage and coordinate equipment and resources in order to ensure a professional, safe and functioning studio facility. As a student, you also have a responsibility to manage your use of these facilities. The following is a short list of operational policies, which you must follow in order to keep the studios functioning, safe and efficient for everyone.
All aspects of studio access and coordination are managed by the technical instructors. In your first year, open access studio space is available to you and there is a booking system in place to help you to plan your independent studio access around timetabled teaching and production allocation. (Connect 2) You do not need to book a workstation in advance, but we strongly advise that you do, as when you log in to the booking system you will clearly see which workstations have already been booked and which rooms are being used for formal teaching. Mary will be showing you how the system works during your Induction Hub workshops.
The stop motion stations in 4B03 are very flexible, and are used by a wide range of students for a number of different activities. When you are trained and confident in using the equipment they can be accessed on a “drop in” basis for quick tests. However, if you are planning an ambitious sequence early in semester one, or you are not confidant in using the stations you will need help and advice from a technical instructor in setting up both the equipment and any artwork you have made. Please e-mail Mary to book a support session prior to your planned shoot.
The stop motion production studio and training room must be semi lit when students are shooting. There is also a very limited amount of space for storage of on-going project work, sets etc. For health and safety reasons the storage and management of tools, materials and artwork must be negotiated through the senior technical instructor and there is absolutely No Dumping of items on tables, floors etc. at any time, for any reason. A “please do not touch” sign placed on sets and materials will not prevent your work from being moved. This is also the case with bags and personal belongings. If you think that you may need storage please speak to Mary in advance.
The Animation building, floor and individual technical studios are accessed via a swipe card system. You will need your student card with you at all times in order to gain access to the facilities. This is for obvious security reasons. If you have forgotten your card, you can ask another student or staff member to swipe you in. You must not prop or wedge doors open, and you should not loan your student card to anyone.
Every workstation in the testing and training spaces is a shared resource, and cannot be ring fenced or “held” for a specific student if they are not in attendance. In addition, these stations must at times function as teaching spaces, (i. This means that there are periods of time when workshops and taught sessions will be taking place. While workshops are running, access is restricted to those students attending the session. All other students must leave for the duration of the session. Checking the timetables on the doors or booking your studio time in advance will allow you to avoid clashes with timetabled sessions and help you to plan your time effectively. Workshop activity will decrease as the semester progresses.
Please bear in mind that there are currently 80-100 other full time animation students also using the studios and all of the production deadlines occur within the same three-week period at the end of the semester. The animation process requires a great deal of concentration, and while it is not appropriate to impose a rule of total silence in the studios, we would ask that you are sensitive to other users. Mobile phones should be turned down, and lengthy conversations should take place outside. Please do not use the studios as a space to chat and socialise in, and do not encourage students from other courses to hang out in the rooms. While it is generally acceptable to check e-mails and social networking sites when working in the studios, please do not take up a valuable computer workstation at busy times simply to access to social networking sites/football results/spotify etc. You may be asked to vacate if another student needs computer access for animation production.
Never attempt to repair, unplug or move any piece of equipment without consulting your technical instructor first. There are obvious health and safety issues to be considered, but also bear in mind that the animation instructor needs to be in control of the resource. Please also bear in mind that we may not be able to resolve issues immediately. The technical instructors are contracted to work full time, but we may not be available to help at short notice should you need advice or support. Both instructors are heavily timetabled and have very little “free” time during the day, so on occasion, be prepared to wait for facilitation with equipment.
Students are not permitted to eat or smoke in the Animation studio. All hot beverages in open or lidded cups, flasks and travel drinking mugs are banned. Screw cap drinks such as bottled water, juice etc. are permitted, but these must be kept tightly lidded and stored in a bag or pocket at all times. If you attempt to bring coffee/tea etc. into any of the technical studios at any time, you will be asked to leave. This rule applies to both students and staff.
Please note that there is no equipment loans system in the animation studios, and all of the equipment, tools and studio furniture have been provided for the use of students using the appropriate studio. Students are not permitted to remove any items for their own use. This extends to every single item placed in these rooms. There are a number of high cost items that must be left available for students in the studios (Graphics tablets and pens, cameras, computers, grip equipment, studio punches, keyboards and mice) and removing any of these items is very definitely considered stealing, and will result in prosecution by the college. There are also a number of low cost items (peg bars, lamps, scissors, cutting mats and extension cables) if you remove these, you (or in extreme cases, your group) will be barred from the studios until the items have been returned or replaced. Remember, there are security cameras in all of the animation studios and on all of the buildings on site. There is an equipment loan system run through the central loans desk on the ground floor of G Block, and an exceptionally well stocked art supplies shop in B Block for your needs outside of the studios and lecture rooms. Most of the more media specific equipment (such as lights, tripods, light boxes etc) is available through the connect two booking system on completion of the appropriate workshop, so check that these key workshops appear on your timetable.
All studio users are expected to be respectful and considerate of other users. Any unacceptable activity or behaviour will be challenged, and students will be asked to leave if their actions are considered inappropriate.